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Project Administrator (Austin, TX)

K Friese + Associates is seeking a Full-Time Project Administrator to assist with the monthly processing of invoices, contracts, and additional aspects of administrative project management.  The ideal candidate will be organized and possess advanced administrative and financial skills with a commitment to accuracy and attention to detail.

Company Information

KFA is a rapidly growing civil engineering consulting firm that focuses exclusively on serving public sector clients in the areas of water, wastewater, transportation, drainage, and water quality design.  We are located in west Austin, Texas on Loop 360 near Bee Caves Road.  We provide a casual, collaborative, and fun environment, while at the same time offering employees the opportunity to be challenged in a variety of areas.

Position Summary

The primary responsibilities for the role will include:

  • Facilitate and manage all administrative aspects of project contracts to include logging and tracking of all incoming and outgoing contracts and subcontracts, ensure execution, preparation of subcontracts and Work Authorizations, tracking of expiration dates, and insurance certificates.
  • Open proposals and projects, adding clients and contacts as necessary, and process budget change modifications into accounting system.
  • Work with company CPA in the processing of monthly project invoices.  Uses Word, Excel, and Adobe Acrobat Professional to generate special invoices to meet client expectations.  Keep current and accurate billing notes for all projects for ease of invoice processing.
  • Ensure invoices are in compliance with contracts and work with Project Manager to ensure billing rates are accurate for every contract.
  • Coordinate with Clients and Subcontractors on contractual and invoice issues.
  • Monitor Aged Accounts and contact client for payment status.
  • Draft and type routine emails, letters, and memoranda.
  • Other administrative duties such as posting time and filing and reproduction of project documents.
  • Perform other duties as assigned.

Requirements:

The appropriately qualified candidate will have the following core competencies and required experience:

  • Five to ten years of experience in professional services invoicing and contract management required
  • Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat Professional.  Experience with Deltek Vision project management software a plus.
  • Ability to work independently at times with little supervision and as part of a multidisciplinary team.
  • Requires a good work ethic with the ability to multi-task and to prioritize work amidst competing demands.
  • Strong interpersonal and organization skills with commitment to accuracy and attention to detail.
  • Must have excellent customer service skills and phone etiquette.
  • Local candidates preferred.

Pay and Benefits

KFA offers its employees a competitive salary; a broad benefits package including medical/RX, dental, vision, life, and disability insurance; 401(k) with employer match; holidays; and paid time off.  Pay will be commensurate with experience.

To apply, qualified candidates should send a cover letter and resume to Elizabeth Turner at hr@kfriese.com, or apply at www.kfriese.com.

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Contact Us

Austin, TX
1120 S. Capital of Texas Highway
CityView 2, Suite 100
Austin, TX 78746
Phone: 512.338.1704
Fax: 512.338.1784

San Antonio, TX
16170 Jones Maltsberger Road
Suite 109
San Antonio, TX 78247
Phone: (210) 491.2391

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411 W. Main Street
Suite 110
Round Rock, TX 78664
Phone: (512) 338.1704

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